Discuss your projectEvery inquiry becomes an enrollment with a class, an instructor, a room, and an invoice attached, and every completion becomes a certificate the student and the employer can check. It connects the learning platform, the student records, and accounting you already run.
Illustration of an enrollment and cohort application built by Baybloom for a training provider: inquiries becoming enrollments, cohorts scheduled with instructors and rooms, and completions issued as credential records.
Presidents, executive directors, and operations leaders of training companies, career and vocational schools, continuing education providers, certification bodies, and corporate training firms. The learning management system delivers the course content; the business around it, from first inquiry through scheduling, attendance, certificates, and employer billing, runs on a CRM, a calendar, and spreadsheets that rarely agree.
The workflow
The steps we see most often in this kind of operation.
What we build
Capture inquiries from the website, phone, and events, follow up by program and source, and turn an accepted application into one enrollment across systems.
Build cohorts and class schedules around instructor qualifications, room capacity, and equipment, with conflicts flagged before students see the calendar.
Record attendance in class or online, apply the program’s completion rules, and keep one record per student that registrars and employers can rely on.
Issue certificates from completion rules, give each one a verification code, and remind past students when continuing education or renewal is due.
Let students see schedules, progress, and documents, and let employers enroll staff, track completion, and download reports and invoices in one place.
Invoice sponsoring employers from the current roster, run tuition payment plans through a payment provider, and post everything to the accounting system.
Your first release
How the work runs
We start with the people doing the work and the systems around it, then write down the first release: what it includes, what it leaves for later, the integration decisions, and the acceptance criteria. Nothing is built until that scope is agreed.
We build in releases you can review as the work takes shape, using realistic data. Every release carries tests, a security review, and documentation. Integrations are tested against real records, with exceptions visible.
Your team receives the documentation, the runbooks, and the training to run the system, and we stay on for continued engineering when you want it.
Scope and price
Every project is priced from a written scope. These are the factors that move it most.
Each learning platform, student information system, and CRM has different interfaces, so the number of systems and how much data must sync drive the integration work.
Programs with different attendance thresholds, assessments, prerequisites, and renewal terms need careful modeling and testing before records can be trusted.
Serving staff only is simpler than adding students, employers, and outside verifiers, each with separate sign-in, visibility, and reporting needs.
Importing past enrollments, attendance, and credential records from spreadsheets or an old system scales with volume and how consistent those records are.
Career school with several campuses
At a career school with several campuses, inquiries tend to sit in a shared inbox, and each new student is typed into the CRM, the student information system, and the learning platform. The first release records every inquiry with a program, a source, and a follow-up, then turns an accepted application into a single enrollment that creates the student elsewhere. Cohorts are scheduled against instructor availability and room capacity, and certificates follow from attendance and assessment rules rather than a manual check. An employer portal for enrolling staff and downloading completion reports is a likely next step.
Questions
What leaders in this industry ask us first.
No. The learning management system keeps delivering courses and assessments. We build the enrollment, scheduling, credential, and billing work around it and connect to it so students and classes are set up once.
This page is about running a training business: enrollment, scheduling, records, and billing. If the course delivery itself needs to be custom, that is a separate project, described on the learning and training platforms page.
Yes. An employer portal lets a company enroll employees, see attendance and completion by person, download reports, and pay invoices, with access limited to the company’s students.
What the software stores, where it runs, who may see it, and how long records are kept are agreed in writing with you before anything is built. Access is limited by role, campus, and employer, and changes to grades and completion records are logged.
Yes. Classes are scheduled against instructor qualifications and availability, room capacity and equipment, and the cohort calendar, and conflicts are flagged before the schedule is published to students.
Yes. Each credential record carries a unique code and its history, so an employer or authority can confirm who completed which program, when, and whether a renewal is due, without calling your office.
Usually the step with the most retyping: inquiry to enrollment for one program line, or class scheduling at one location. Once that runs well, attendance, credentials, and employer billing follow in later releases.