Discuss your projectKnow where every vehicle and machine is, who has it, what it costs to run, and when it is due for service. Crews check out machines, run inspections, and report defects from a phone, with or without a signal.
Operations and fleet managers at contractors, rental businesses, utilities, facilities companies, and any operation with vehicles, machines, or equipment worth tracking. The current record is a spreadsheet, a whiteboard, and a filing cabinet of inspection forms.
The workflow
The steps we see most often in this kind of operation.
Features
Every vehicle, tool, and machine gets a scannable tag, so crews check equipment in and out and open its record from a phone.
Licenses, permits, and training records linked to people, so the system warns before assigning a machine to someone without the right qualification.
Parts used on each work order drawn from stock, with reorder points so common filters, tires, and wear parts are on hand.
Fuel card transactions and usage readings matched to each asset, highlighting unusual consumption and giving a true running cost per vehicle or machine.
Registrations, insurance, inspection certificates, and permits stored against each asset, with expiration reminders sent to the person responsible.
Warranty terms and manufacturer recalls recorded per asset, so eligible repairs are claimed and affected units are pulled from service.
Your first release
How the work runs
We start with the people doing the work and the systems around it, then write down the first release: what it includes, what it leaves for later, the integration decisions, and the acceptance criteria. Nothing is built until that scope is agreed.
We build in releases you can review as the work takes shape, using realistic data. Every release carries tests, a security review, and documentation. Integrations are tested against real records, with exceptions visible.
Your team receives the documentation, the runbooks, and the training to run the system, and we stay on for continued engineering when you want it.
Scope and price
Every project is priced from a written scope. These are the factors that move it most.
A uniform fleet of vans needs one inspection template, while mixed machines, attachments, and small tools need different records, schedules, and checklists.
Connecting usage, location, and fault codes from telematics platforms varies by provider and equipment manufacturer, and each source adds mapping and exception handling.
Crews working in yards, tunnels, or remote sites need an app that stores inspections and photos locally and syncs safely, which adds design and testing.
Attaching invoices, fuel, and labor to individual assets depends on how the accounting system codes costs today and whether that coding needs to change.
Civil contractor
On a civil contractor’s job sites, machines are often assigned on a whiteboard, inspected on paper forms, and serviced when someone notices a problem. An asset system gives every machine a record with location, assignment, and history. Foremen check equipment out, run inspections, and report defects from a phone that works offline, and service is scheduled from the usage readings the telematics report. Each service invoice lands on the machine it belongs to, so the office can see running costs per asset. Utilization and replacement reporting are the obvious next step.
Questions
What buyers ask before a project like this starts.
Yes. Hours, mileage, and location from the telematics platform drive the schedules and the records, where the platform exposes them.
That is the point. Crews handle check-out, inspections, and defect reports from a phone, offline in yards and basements, and the app syncs when the signal returns.
Usually it connects to it. Work orders can live here or post to the shop’s system, depending on what you run.
Customer-facing views, availability, and booking usually follow the first release on the same records.
We import the spreadsheet, maintenance files, and any telematics records you have, match them into one record per asset, and list the gaps. Crews then confirm details and apply tags as they use each machine, so the register fills in during normal work instead of a separate audit.
Roles decide who can check out equipment, sign off on inspections, close work orders, and edit costs. Foremen see the assets assigned to their crews, the maintenance shop sees work orders, and managers see the whole fleet, with every change recorded against the person who made it.
They will when it saves them effort. Check-out is a scan, inspections are short checklists with photos, and a defect report takes a few taps. We test the app with crews on real sites before rollout and adjust it to the gloves, glare, and signal conditions they work in.